A school or higher educational institute’s smooth functioning depends on a number of factors; the dynamic environment of schools necessitates the administrators to take into account multiple responsibilities. The majority of its tasks centers around running the school efficiently through collaborative efforts at the same time ensuring that students are provided with opportunities to develop holistically.
Accomplishing everything on a tight schedule is imperative for the admin at the same time they have to track, organize and maintain documents and data. Different departments of an institute require a mechanism of communication, be it the sharing of documents, or discussions on a project or venture, everything is conducted by the admin.
Manually taking care of all of these activities has become extremely difficult; despite the years of expertise among a team of skilled individuals, it is ought to be challenging for them to execute operations without any error. Procedural delays, lack of productive resources, and time constraints are a few other obstacles that consistently leads to disarray within the organization. Some kind of web-based system such as a student information system can be immensely helpful to perform multifarious duties.
Let us take a look at why investing in SIS could be a smart long-term investment:
Student enrollment process simplified
As soon as the admission session starts, there seems to be a frenzy of new admissions, while students promoted to new classes are another part of the whole process. The data which needs to be recorded at this point in time is immense, on top of that the admission department needs to keep track of the prospective students. A few students require a transfer or migration certificate as well hence administrators need to manage and develop a lot of documents.
An efficient student management system can help to perform efficiently without any errors, in fact, it can enable a smooth transition from the application process to final enrollment. This system provides an effective structure to streamline the admission process, which in effect helps to quicken the steps and prevents the students from waiting in the registrar’s or admin’s office.
Scheduling of examination
Imagine the dates of quarterly, weekly and annual examinations already settled upon as per the academic cycle. But due to sudden changes, the dates get postponed, then a fresh schedule pertaining to upcoming tests needs to be administered. This would take extended time and effort to complete the task within a given time frame.
The system provides an easy automated platform that updates the details of the examination in correlation with several other factors. By taking into account the components such as scholastic events, availability of teachers for invigilation purposes, etc, the system provides in-depth details. Elaborate records of past examinations and marks obtained class-wise can also be stored here and retrieved as per the requirement.
Tracking student-related activities
It is an established fact that the activities that are conducted in the classroom reflect the learning process as well as help to measure the interest of students. For a teacher to be the sole moderator who conducts the activities at the same time keeping tabs on who is participating and other details can be exhausting.
That is where the learning management system comes into play, as it can help instructors plan and design various activities. It also keeps track of the number of activities conducted in a year, as well as details related to students such as attendance, academic performance, and other details. Thanks to the built-in reminders that send timely notifications to the administrators whenever any inconsistencies are found within the attendance system.
It is also noteworthy to point out that this system can contribute tremendously to implementing new strategies to maximize improved learning. Apart from reducing the pressure on admins by automating many student-related activities, it can help to develop personalised content for individualised learning.
Error-free fees management
The system also has centralised billing and accounting functions which helps to simplify the fees transactions. The students would be able to pay the fees directly and as the procedure runs smoothly if any duplication errors occur, it automatically generates reports. On top of that the system also keeps records of the expenses in regards to different events, and school related activities held.
A built-in contact management system directly sends messages to the respective students, informing them about the paid or unpaid fees.
Effortless interdepartmental integration
Wouldn’t it be amazing if there was a single system that would help different departments to collaborate efficiently?
One of the biggest advantages of an institute availing erp solutions within its system is that it would help to integrate SIS easily. This in turn will help parents, teachers, students and the administrator to communicate and remain updated with important information easily. Without having to individually send out memos to different departments of the school, admin can easily send it through features available on the system itself.
School committees undertake serious consideration before making any decisions related to expenses. But when it comes to accelerating the performance and ensuring efficiency, a robust SIS is the way to go, as it provides a well-organized platform to execute key administrative tasks. Hence this certainly can be considered as a smart long time investment because it guarantees success, reduced work pressure and effective performance.